Privacy policy

FieldNote AI (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard information during the FieldNote AI early-access program.

Information We Collect

We may collect the following information when you use FieldNote AI or contact us: Name, email address, company or organization Information you voluntarily provide through forms or messages Limited technical data such as IP address, browser type, device information, and usage activity We do not intentionally collect sensitive personal data.

How We Use Your Information

We use your information to: Manage early-access participation and communicate with users Respond to inquiries and provide support Improve and test FieldNote AI features Send product updates related to early access Meet legal and regulatory requirements We do not sell or rent personal information.

Legal Basis for Processing (GDPR)

For users in the European Economic Area, we process personal data based on: Your consent Legitimate interests related to operating and improving FieldNote AI Compliance with legal obligations

Canadian Privacy Compliance (PIPEDA)

For Canadian users, FieldNote AI collects, uses, and retains personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA). Information is collected only for identified purposes and retained only as long as necessary.

Data Sharing

We may share limited information with trusted service providers (such as hosting or email services) solely to operate FieldNote AI. These providers are required to protect your information. We may disclose information if required by law or to protect our legal rights.

Data Retention and Security

We retain personal information only for as long as necessary for early-access purposes or legal compliance. We take reasonable administrative and technical measures to protect your information. However, no system can be guaranteed to be completely secure.

Your Rights

You may request to:

Access or correct your personal information

Withdraw consent

Request deletion of your data, subject to legal obligations

Contact us at FieldNotesAI@Zumarididesigns.com to exercise these rights.

Updates

This Privacy Policy may be updated as FieldNote AI evolves. Continued use of the service constitutes acceptance of the updated policy.